Safety Files

Every contractor and sub-contractor is required by the Occupational Health and Safety Act 85 of 1993 and the Construction Regulations 2014 to have a Health and Safety File that must be valid and available at all times.

We offer Safety Files of information which focuses on issues pertaining to the managing of construction health and safety for a specific project or in view of subcontractors as a specific part of the project.  The safety file serves as proof of compliance to safety specifications in accordance with the Occupational Health and Safety Act and Regulations and protects the employer against any potential liability. The safety files are created using a risk management strategy based on identification, analysis of hazards and application of remedial controls.

What is contained in the Safety Files

  • Construction drawings, specifications and bills of quantities, used and produced throughout the construction process.
  • The general design criteria
  • Details of the equipment and maintenance facilities within the structure.
  • Maintenance procedures and requirements for the structure.
  • Manuals, certificates, produced by specialist contractors and suppliers which outline operating and maintenance procedures and schedules for plant and equipment installed as part of the structure, typically lifts, electrical and mechanical installations and window cleaning.
  • Details of the location and nature of utilities and services, including emergency and fire-fighting systems.
  • Contractor appointment letter. (Construction Regulation 5(3)(f) of the OHS A) 37(2) Agreement between client and contractor
  • Notification of Construction Work
  • Copy of the OHS Act
  • Occupational Health and Safety Management Plan
  • Company Occupational Health and Safety Policy
  • Letter of Good Standing
  • Material Safety Data Sheets for hazardous materials used
  • Risk Assessments
  • Safe work procedures (Site Specific)
  • Fall Protection plan
  • Incident reports
  • Emergency preparedness documents
  • First aid documents
  • Safety communication (e.g. Toolbox talks)
  • Inspection registers
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